Establish and Operate the Project Management Office (PMO) in Holy Makkah Municipality

Country :
Client Name :
Holy Makkah Municipality
Type :
Corporate & Institutional
Scope :
Project Management Office
Location :
Completion Date :
Construction Value(US$) :

Makkah Municipality (also spelled Mecca) is located in the Hejazi region, approximately 70 km inland from Jeddah.

Over the last years, the region grew rapidly due to increased numbers of Hajj pilgrims. The city and the municipality are subject to vast development in all areas – infrastructure, buildings, transport and others.

The number of ongoing and planned projects exceeds the current capacity of the Municipality; therefore, the decision was made to seek an advice from the external provider on establishing project management office within the structure of the Municipality.

The aim of the project is to ensure the independent operation of the office with the trained staff with the performance in line with the international standards, tools, techniques, and skills in project management.

Projacs will establish and operate project management office within the municipality, in particular the tasks will include:

  • Assessment of requirement of Makkah Municipality and the affiliated Municipalities
  • Methodology of work to develop the project management office
  • Analysis of different projects within Northern Borders Municipality and its affiliated Municipalities
  • Study and assessment of the current project management methodologies used in Makkah Municipality
  • Implementation of the project management methodologies developed by the NPMO and selection of a framework including policies, procedures, tools, techniques, templates, auxiliary software in line with the international standards and best practices in project management
  • Preparation of the project management plans for the new projects including the study of the project management process groups and project management knowledge areas to cover time management, cost management, quality management, HR management, communications management, risk management, procurement management and stakeholders management
  • Development of the risk register for the projects to study the risks affecting the projects and how to mitigate them
  • Analysis of the process performance for the current and new projects to monitor their compliance with the present project management plan
  • Analysis of the variances, if any, in addition to development of the revised project management plans in order to achieve the project objectives
  • Management of the change orders / claims submitted by the contractors / consultants
  • Monitoring of the audits the operations / processes within the PMO Departments to obtain and maintain ISO Certification; also, to monitoring and audit of the project management processes within each project
  • Evaluation of the expertise and skills of the employees of Northern Borders Municipality and its affiliated Municipalities
  • Training for the employees of Makkah Municipality and the affiliated Municipalities
  • Handing over the project management office to Makkah Municipality.