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Planning and Organization Skills

Date: 1 October 2017 - 3 October 2017
Course ID: ADDQ041/2017
Duration: 3 Days
Fee US $ + VAT: 1700 US$
Venue: Doha / Qatar

Introduction:

Employees in the workplace must have general organizational skills, which allow them to determine the supplies they need, how to arrange their files and whom to contact for specific information. Managers who work with employees will often organize the work of employees to keep them busy, especially those that require a lot of direction, like file clerks or contract workers.

Planning is a needed workplace skill, and it is particularly important as person advances into more supervisory or managerial roles. Most work is centered around certain projects that must be completed within a specific time period. Projects are usually divided into many different tasks, and workers must plan their tasks ahead of time to bring the project to fruition. A person can also plan ahead in case certain problems come up that could potentially delay the project.

Objectives:

This course is a 'must' for all managers, supervisors, team leaders, shift leaders and support staff. No matter what your department or job function, being well organized pays off - for both the employer and the employee!

Who should attend:

• To understand the principles and importance of correct planning

• To have a clear understanding of the essentials of planning

• To enable delegates to set effective goals

• To learn to set objectives to aid in the achievement of the goals

• To organize and adapt plans for successful implementation

• To understand how to use planning tools such as Gantt Charts, etc.

• To understand and practice the principles of prioritizing work effectively

• To learn personal organizing strategies to help with work-life balance

• To learn how to organize your office, computer, and paperwork

• To practice the skills of planning and organizing in a controlled environment

Daily Outlines:

Day 1



Relevance and Importance of Planning and Organization at Work

• Agree definitions – Planning, and Organizing

• Why Plan? Why Organize?

• Why Organization is Often Overlooked

• The Benefits of Organization at Work

• The Pareto Principle

• Using A Gantt Chart

• Improving Your Work Environment: Office Layout, Computer & Paperwork

• 'Work Smarter, Not Harder'

• Handling Delegation For Effective Organization





Day 2





Planning for Great Productivity

• Basic Planning Process (goal, analysis, objectives, review, improve)

• The Key Elements Of The Planning Cycle

• Types Of Planning Tools

• Understanding your role, your contribution and available resources (Strategic Thinking)

• Effectiveness versus Efficiency

• Identifying Tasks to be Accomplished

• Exercise - List all tasks required by you in your job and then list actual tasks worked

• Exercise - Use the Time Management Grid to identify individual priorities

• Correct Bad Habits

• Exercise - Habits - List Good and Bad Habits



Day 3



Goal Setting

• Agree definitions – Goals, objectives (long and short-term)

• The effect of goals on individual performance

• SMART(ER) Goals And Their Use In The Workplace



• Activity - identify and practice creating SMARTER goals, agreeing measures for goals (controls) and reviews and the importance of feedback



Time Management

• Time management techniques

• Time Management Grid (Prioritizing Tasks), Action Plans and Delegation

• Dealing with Time Wasters

• Combating Time Wasters

• Your Response to Requests for Help



Training Methodologies

Planning & Organising Skills workshop is provided through the use of case studies, brainstorming,

trainer talk and demonstration, small group discussions with exercises and debriefing, group

assignments, application to real life situation, and simulations. The trainees get a firsthand experience of

actual world and learn to be adaptable, quick thinkers, and risk and change handlers.

At the program's conclusion, participants will have an understanding of planning and organizing techniques:

using a to¬do list, prioritizing the items on it, stopping procrastinating, and working better with others

through delegation.

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