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Project Management Office (PMO) – Setting Up and Management

Date: 16 October 2017 - 20 October 2017
Course ID: ADDQ030/2017
Duration: 5 Days
Fee US $: 3950 US$
Venue: Kuala Lumpur / Malaysia

Introduction:

Today’s ever-changing business environment requires new approaches to Project Management, which has become an important tool for dealing with time-to-market, resources, limitations, downsizing and global competition. Recently, there is an emerging awareness that project management must be controlled at the level of organizations, not individuals. Recognizing this, there has recently been a boom in a type of department called a project / program management office (PMO) which is considered a key for effective implementation of project management across the organization. Effective PMOs come in varying shapes and sizes, from simple support offices to full centers of excellence. The goal of PMO is not to establish controls for the sake of controls, but to help project managers and project teams deliver value.

This course will enable the participants to anticipate as well as answer the questions associated with the creation of a PMO, from benefits to barriers to alignment with strategic business objectives and to develop the framework for a successful implementation.

The participants learn common frame of reference to project management and related PMO concepts and activities, review the full complement of potential PMO functions so as to understand which match their organization’s needs, consider options and select a PMO structure that can be properly aligned within their organization.

Objectives:

Objectives

• Identify Project/Program Management Office (PMO) capability based on an established competency continuum model.

• Determine the appropriate PMO structure for their organizations.

• Learn how to prepare for a PMO

• Determine what PMO functions are needed based on project management support requirements.

• Recognize and overcome barriers related to PMO implementation.

• Translate requirements for PMO functionality into distinct roles and responsibilities of PMO staff members.

• Create preliminary PMO implementation plan.

Who should attend:

Senior Project Management Practitioners, PMO staff, Program Managers, Managers of Project Managers, Project Managers who want to start their career with PMO, and others who want to know what a good PMO is and how to build and maintain one. This will be applicable in the areas of engineering, production, data processing, research and development, construction, corporate planning, finance and marketing.

This course is also of particular importance to executives, managers and supervisors in government and industry who are concerned with effectively managing ventures and projects where cost, schedule and performance of programs must meet rigid requirements.

Daily Outlines:

Day One

• Pre-assessment

• Introduction

• Why Project Management?

• Project Management and Bureaucracy

• Project, Program and Portfolio

• What is the PMO?

• The purpose of a PMO

• Benefits of establishing a PMO

• Key factors for PMO success

• Identification and involvement of influential stakeholders

• PMO project life cycle framework

• Facilitating stakeholder buy-in for the PMO

Day Two

• PMO objectives

• PMO structures and their characteristics

• PMO functions

• Fitting the PMO into the Organization

• Example: Business case for implementing a PMO

• Workshop:

1. Write your PMO objectives

2. Design your PMO framework

• Organizational project management maturity

• Assessment life cycle

• Determining the Organization Project Management Level

1. PMO road map

2. Pilot Evaluation of Project Management

3. The Costs of Implementing a PMO

• Authority required for effective performance

• PMO staffing

• Roles and responsibilities

• PMO roles and responsibilities in the maturity assessment

• Workshop:

1. Design your organization assessment questionnaire and assessment report

Day Three

• PMO project phases

• PMO project life cycle

• Initiating

• PMO vision

• Create PMO charter

• Secure Funding

• Establish Steering Committee

• Workshop:

1. Write your PMO charter

• PMO Planning

• Create execution plan

1. PMO scope

2. PMO WBS

3. PMO costing

4. PMO schedule

5. Adopt Methodology

6. Adopt Standards

7. Adopt Processes

Day Four

• PMO Planning (cont.)

1. Adopt Tools

2. Adopt Software

3. Adopt Databases

• Workshop:

1. Create your PMO Execution Plan

• PMO Implementation

1. Perform General Services

2. Report Activities

3. Implement and evaluate Methodology

4. Promote Standards

5. Improve Processes

6. Support Software

7. Update Plans

8. Maintain Knowledge Base

Day Five

• PMO Implementation (cont.)

1. Perform Supportive Services

2. Train, Mentor, Support Staff

3. Support Projects

4. Manage Accounts

• Workshop:

1. Training analysis report

2. Design training vendor selection and evaluation

• Perform Controlling Services

• Implement Governance

• Final Assessment

• Wrap Up and Close Out

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